Presenters

Checklist

Thanks for your interest in participating in the 2009 Summit on Women’s Issues. We are so excited to have you with us and can not wait to meet you. This section was created to highlight the most important things you need to do as a presenter:

Register! Registration is free for all participants. We only ask that you register so that we can have a record, name tag and conference agenda for you. It is also helpful for us to follow up with you on any issues or questions that you may have. Please take a second to do it.

Email us with any questions or comments that you may have. The Summit Planning Committee can be contacted at cornellwomenssummit@cornell.edu. If you need to communicate with the list serve please send a message to cornellwomenssummit-l@cornell.edu.

If you have not submitted an abstract yet, please do so and send it to cornellwomenssummit@cornell.edu. We are compiling an agenda for the conference that will have each participant, panelist and speaker with the name of their work and abstract. We hope this can be a resource to you after the summit to contact each other and to have a record of what you saw.

Food Allergies? If you have food allergies please let us know AS SOON AS POSSIBLE! We are planning a free summit lunch for the participants so that you can network with each other and our keynote speaker, featured artist and students and faculty from Cornell. We would appreciate it if you would let us know now about any food allergies.

Presentations! Please send us your presentations no later than February 20, 2009. It is quite important that you do this in case there are any last minute technical difficulties.

Please reserve rooms as soon as possible! There is a big track meeting that same weekend and rooms are going fast.

Check the Official Schedule – We will be posting an official schedule sometime in February. If you do not see your name on that schedule it means that you have not submitted the necessary information and/or abstract. Please register and submit your abstract by no later than FEBRUARY 18, 2009.

Presentations

We are asking all participants to prepare a powerpoint presentation for the summit. If you are not familiar with powerpoint please email cornellwomenssummit@cornell.edu for assistance. Here are some tips for a successful powerpoint:

Sans serif type is typically more clean and legible (Arial or Geneva).

Upper and lower case lettering is more legible than all capital letters.

Make sure the type is large enough to see in the size room you will use (room used at ABRCMS seats about 100).

Simple graphs, charts and diagrams are much more meaningful to an audience than complex, cluttered ones. Keep visuals CLEAR and SIMPLE.

Use a minimum of words for text and title frames. Five to eight lines per frame and five to seven words per line are the maximum - less is better.

Vary the size of lettering to emphasize headings and subheadings - but avoid using more than three font sizes per frame.

Try to maintain the same or similar type size from frame to frame - even if some frames have less information.
Title of any data slide should be the conclusion reached from the presented material.

Use the format that matches the material you are presenting. Use a table for exact values, a graph to show relationships, a figure for a picture, and a chart for a process or sequence. Label everything.

Keep color scheme consistent throughout your presentation. Changing colors and type styles can be very confusing and distract from your message.

Most effective background colors - blue, turquoise, purple, magenta. A good rule of thumb: use a dark background color with lighter color for text and graphics. Avoid intensely bright or saturated colors that compete with the text. You can never go wrong with black on white or white or yellow on dark blue.

The background should be just a background. It shouldn't call attention to itself or cause clutter or confusion…it should enhance the foreground data.

In addition to the use of graphics, photographs can provide an excellent means for communication.

Check each slide in a similar room with similar equipment before your presentation. (Rooms will be equipped with a computer and LCD projector).

Practice, practice, practice.

Prepare for questions and answers.

When asked a question during your presentation, repeat the question so that the entire audience knows what the question is.

Keep in mind the time
- 40 minute oral presentation
- 10 minute QA and Discussion (facilitated by Speaker and Student Facilitator)
- 10 minutes break between each presentation (for setup, restroom and “travel” between rooms)

We ask that each participant send their presentations to us by no later than February 29, 2009 so that we can have them! It is not only important for us but also important for you incase presentations are lost or technology (USB, flash drives, fire wire, etc) does not work.

(Credit: Annual Biomedical Research Conference for Minority Students presentation guidelines http://www.abrcms.org/page05d.html)

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